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Orientation

Before each term begins, mandatory orientation is held for all incoming students. During this session, the student will meet fellow students and learn strategies for becoming a master student. Orientation is scheduled prior to the beginning of the term. Registered students will be notified of their orientation date.

Classroom Conduct

Eating and drinking (except water) is prohibited in the classroom. Eating and drinking are permitted in designated areas only. Due to HIPAA regulations, cell phones are banned from the school. They need to be turned completely off while in the school, and can only be turned on in the breezeway or outside. Cell phones need to be kept in an enclosed area such as a bookbag or purse at all times. Anyone found using a cell phone will be asked to leave the school.

Dress Code

The student must adhere to NYIM’s dress code, consisting of school shirt with solid color black slacks, skirt, skorts, Bermuda length shorts, and ID badge. A solid black or white plain sweater may also be worn with the school uniform. No hooded sweatshirts are allowed. ID badges and scrub tops must be worn at all times when in clinic. Students entering the program are expected to have professional-type hair color (no extreme colors: pink, purple, blue, green, orange, etc.) and style (no mohawks, etc.). Body jewelry (nose ring, chin piercing, navel ring, facial jewelry, etc.) and hats and/or bandanas are not to be worn in class, clinic, or community service events. Any student not in uniform will be asked to leave and will be required to make up any missed time.

Attendance Policy

NYIM will accurately report to the NYS Education Department the number of class hours attended. If insufficient, the state will not permit the applicant to take the State Licensing Examination. Class attendance is an important aspect of the student’s learning experience. The student is required to attend all classes. If the student is unable to attend a class, or classes, due to unforeseen circumstances, the following policies apply:

  •  Being late to class constitutes tardiness; three tardiness reports will result in one absence, the equivalent of 4.5 hours of missing class time, which must be made up.
  •  Students with more than 13.5 hours of outstanding missing time will be placed on academic probation until all time is made up. Students failing to make up time while on probation are subject to termination
  •  Any student missing more than 20% of any course will be given an “F” for the course.
  •  All missing class time, midterms, and final exams must be made up prior to the end of the term. Any student absent for more then five- (5) days without notification or medical excuse will be automatically dismissed from the program. Absences will be calculated from the student’s last date of attendance.

Class Makeup Policy

All missing class time must be made up within fifteen (15) days, or before the end of the current term, whichever comes first. Any student with more than 52 hours of absence must make up the class by attending another class of the same subject. If the student has missed less than 52 hours of class time, lecture time must be made up by watching the video of the missed class (2 hours for missed massage class/4.5 hours for missed science class). Missed hands-on (practical time) must be made up in the student clinic (two clinical therapies). Any student not completing make up time, midterms or final exams before the end of the term in which the absence(s) occurred will be given an F for the course(s).

Class Cancellations

Make-up for snow days and other cancellations are scheduled during term breaks and may result in calendar changes, including test dates and term start/end dates. The student is responsible for knowing the school policy on make-up time for snow day absenteeism.

Grading Scale Criteria

Grades support the student’s learning experience by providing precise meaningful feedback that clearly informs the student of his/her academic progress. Grading consists of class participation, written and practical assignments, exams, hands-on techniques, homework, special projects, attendance in all classes, timely completion of all classes and clinic sessions.  To graduate, the student must successfully complete all required courses. The Education Department maintains student grades. The student may review grades via the computer. If desired, the student may make an appointment with his or her instructor to review grades. Any grade discrepancies must be addressed on the same day as the exam or quiz was administered Letter grades are based on the following numerical grading system.

  • A 90-100 4.0
  • B 80-89 3.0
  • C 70-79 2.0
  • D 60-69 1.0
  • F 59 or less
  • 0.0 I Incomplete

Myology, Neurology, Pathology, Anatomy & Physiology grades are determined based on quiz averages, the midterm, and final exam. Health & Hygiene, Business and New York State Law classes are graded on a project and a final exam. A comprehensive written final exam is given in all major courses. Massage courses, including Clinic, will be graded based on the 100-point scale. Massage courses will have quiz grades, final exam grades and practical exam grades figured into the final course grade.

Clinic will have grades for each appointment, reflective of the clinic objectives. Incomplete grades – The student must complete all requirements by the beginning of the next term or the final grade will be an “F”.

A missed quiz will result in a grade of zero, and cannot be made up. Midterm and final exams will be taken during class on the scheduled day of the exam. In the event a student must miss a midterm or final, they should submit a change of status in the computer requesting to take a midterm or final exam before the scheduled exam date prior to each term start. Students must have a legitimate reason, and agree to pay a $50 fee for a different exam to be developed and monitored. Approval will be at the discretion of the Education department and School Director.

 Courses with grades of pass/fail or fewer than 32 hours, as determined by the Education Department, are not used in computation of the grade point average, but are used in the determination of graduation requirements and of hours earned toward graduation.

Remedial Coursework

NYIM does not offer remedial coursework.

Progress Reports

Grade reports, recorded as percentage grade, are available for viewing in the computer lab.

Determination of Satisfactory Progress

Satisfactory progress must be maintained in order for the student to remain enrolled at NYIM. To maintain satisfactory academic progress, the student is required to:

  •  Maintain a term and cumulative course minimum average of 2.0 (C Grade or 70%, or greater)
  •  Receive no more than one “D” or “F” grade in any term, and no more than two “D” or “F” grades throughout the entire program, not including Anatomy & Physiology and Introduction to Massage
  •  Must successfully earn 67% of the hours attempted each term in order to complete the program in the maximum timeframe.
  •  Must receive a final grade of C (70% or 2.0) or greater in order successfully earn credit for the course hours, must achieve a final CPA of 2.0 (C grade or 70%) or greater in each course, in order to have academic standards eligible for graduation.
  •  Complete the entire program within 1.5 times the normal duration of the program. For a full-time student, that is 6 terms (4 x 1.5), and for a part-time student, that is 12 terms (8 x 1.5). For students switching enrollment status between full-time and part-time, the longer program limits will apply.
  •  Academic progress is measured each term (or in three month increments).
  •  Failure to meet the minimum passing grade requirements will result in an “F" grade for the course. The student must retake the course at an additional cost (no aid or loans apply) and meet or exceed the minimum-passing grade to successfully earn credit for the course hours. Both attempts will count as hours/courses attempted in determining the maximum timeframe to complete the program.
  •  If a student repeats a course, the higher final grade will be used in the final Core Point Average (C.P.A).
  •  Courses with a final grade of D, F, I, or W are attempted but not successfully earned, and will be counted in determining the maximum timeframe to complete the program.

In the event the student fails to maintain satisfactory progress, NYIM will review the student’s academic 10 records to determine if the student is capable of benefiting from continued enrollment. The student will be placed on Academic Probation.
The student must be making satisfactory academic progress in order to be eligible for financial aid. If the student loses eligibility for financial aid due to not maintaining satisfactory academic progress, the student will not regain eligibility to receive financial aid until the student establishes that he or she is once again making satisfactory academic progress.

Academic Probation

Any student failing to meet standards of academic progress will be placed on Academic Probation. After each midterm exam, the Education Department will evaluate the students’ grades. All students found to have a course average, at mid-term, of less than 2.0 (C or 70 %), will be notified by mail that they are on Academic Probation. The notice will serve to advise the student of their current status, and instruct the student to meet with the Education Department. Each student placed on Academic Probation will be required to meet with the Education Department. At this meeting an initial consultation will be done to investigate potential problems and solutions. A copy of the completed consultation will be placed in the student’s permanent record. Failure of the student to make an appointment with the Education Department may result in a suspension from the program.

Students placed on Academic Probation may be required to work with a tutor. Any student on academic probation will not be allowed to act as Student Representative Advisor. Any student with more than 13.5 hours of outstanding missed class time will be placed on Academic Probation until all time is made up. Students failing to make up time while on probation are subject to dismissal.

Students will be removed from Academic Probation upon successful completion of the course. Students who fail a course will remain on Academic Probation throughout the following term, and will be removed from Academic Probation upon successful completion of that term. The student progress/schedule will be reviewed to determine if the student can still complete the program in the allotted number of terms based on their enrollment. Should the student fail an additional course in that following term, they will be subjected to dismissal. Students who fail to regain satisfactory academic progress and cannot complete the program within the 1.5 times of its normal duration are subject to dismissal from the program.

Students on probation will still be considered in good standing to receive financial aid. Regular reports of students on probation will be provided to the Financial Aid Office. Students dismissed from the program are no longer eligible to receive financial aid. Students may not appeal their probationary status. Students dismissed from a course or program may request a hearing from a panel of administrative representatives and students representatives. The student must be able to document extenuating circumstances.

Conditions for Dismissal

 Students are subject to dismissal under the following conditions:

  •  Failure to maintain a passing grade in two or more courses of instruction, with the exception of Anatomy & Physiology and Introduction to Massage.
  •  Failing the SAME course twice (including Anatomy & Physiology and Introduction to Massage).
  •  Excessive absence or tardiness from class greater than 20% of a course’s required hours, or more than 104 hours of total absence in the program (10% of the total program), or more than 13.5 hours of outstanding absences.
  •  Failure to attend class for more than 5 days without notifying the Education Department.
  •  Failure to comply with the NYIM dress code.
  •  Failure to pay tuition on time.
  •  Practicing massage therapy without a New York State license for exchange of money or services.

The student may be dismissed or terminated for the following:

  •  Behaving in a manner that may harm one’s self, or another, or the reputation of the school.
  •  Rude or unprofessional behavior toward a fellow student, instructor, staff member, or clinic client.
  •  Chronic abuse of Policies & Procedures.
  •  Misuse of NYIM property.
  •  Failure to maintain satisfactory academic progress

Appealing Dismissal/ Re-enrollment

 Withdrawn/Dismissed students may petition for readmission after being out of classes for one term (approximately 12 weeks) of non-attendance. A reenrollment fee of $100 will be charged for all students approved for re-admission. Students should be able to show that the barriers to their success have been removed prior to re-enrollment. Petitions for re-enrollment will be considered on an individual basis. After one year of non attendance, the student will not be considered for the reenrollment process, but must go through the entire admission application and review process as a new student. Prior attendance does not guarantee acceptance to the program. Students dismissed due to academic progress will be on probation the term they return and should they fail to regain good academic standing that term they will be terminated from the program. Students dismissed from the school due to misconduct, i.e. cheating or inappropriate behavior may not be allowed to re-enroll in the program.

Conditions for Termination

Students may be terminated from the program due to cheating, plagiarism, theft, violence, attending school or a NYIM sponsored event under the influence of drugs or alcohol, or bringing alcohol or drugs on to school grounds. Students who are terminated from the program are not eligible to return.